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Professional Leave Procedure & Forms

This procedure is for anyone who goes on a professional leave such as a meeting, workshop, etc.
 
  • Attending professional development that includes expenses? Complete the Professional Meeting Request from linked above.
  • This form needs to be signed by your building principal and then sent to the district office for Dr. Cripliver's signature.

  • Once it has been approved by both the principal and superintendent, your professional leave request will be placed on the agenda for the next scheduled board meeting for board approval.

  • It is important that this form is filled out immediately so that it can be approved in advance of the meeting, workshop, date, etc. when requesting reimbursement of expenses. 

  • Once the board has approved the leave, you will receive a letter from the superintendent's secretary with the forms you will need to fill out requesting reimbursement for your expenses. (Registration, mileage, meals, hotel, etc.)

  • You are responsible for registering for the event, as well as making hotel reservations if needed.

  •  All expenses are your responsibility.

  • You will be reimbursed after the next scheduled board meeting provided you have completed the proper paperwork and submitted it to the superintendent's office prior to the next board meeting.

  • Forms must be accompanied by itemized receipts for food and hotel. The corporation will only reimburse for hotel room and tax, registration, mileage, and meals (excluding alcohol).
     

Pre-Arranged Leave Day Form

  • You must also fill out the Pre-Arranged Leave Day Form the week before the leave in order for us to obtain a substitute for you. Please do not send it any earlier in case of cancellations or changes to your plans. Fax the Pre-Arranged Absence Form to Pam Porter. (Fax: 962-4011)

  • A professional assignment may be requested to attend a conference, meeting, or workshop if no request for reimbursement is made.  

  • Approval for a professional assignment may be granted by the principal and superintendent.

  • Completion of the Professional Leave Request Form and the Pre-Arranged Leave Day Form, once the professional assignment is approved, needs to be filled out and submitted a week prior to the conference, meeting, or workshop.

 

Mileage Form